Key dates

  • Abstract submission deadline (EXTENDED):
    22 January 2016
  • Early registration deadline:
    3 March 2016
  • Accommodation deadline:
    21 March 2016
  • Registration deadline:
    24 March 2016

Information for presenters

Oral presentations

The lecture theatre includes an LCD projector, screen and PC. If you require any additional equipment, email Presenters are asked to prepare their presentations to match the time allocated in the programme as these will be strictly enforced by the conference chairs.

Presentations should be structured to include an introduction, the main content and conclusions. Visual aids (e.g. maps, charts etc) can be used but you are advised to keep the information simple, use colour and contrast for emphasis and use a large enough font (minimum 15 point) to ensure legibility.

Please send your presentation in advance of the conference as a PDF or PowerPoint file to; please include the date and time of your presentation and only send presentations which are final.

If you are unable to send your presentation prior to the conference, please bring it with you on a USB memory stick and load it onto the PC located in the lecture theatre no later than the start of the session in which you are speaking. Please save your file as your surname and initial in the appropriate folder on the desktop. Direct connection of personal laptops (with set-up in the break prior to the corresponding session) is the alternative. For those using a PC laptop, please make sure you have a VGA output. If presenting from a Macintosh, please bring a VGA cable. 

The electrical current in the UK is 230v AC and 3 pin plug sockets. If you need an adapter, please bring one with you.

Poster presentations

Posters will be on display for the duration of the conference with a dedicated poster session taking place on Monday 4 April. During this session, authors are asked to remain next to their posters to answer questions.

Displaying and removing posters

Posters can be mounted from 09:00 on Monday 4 April and must be removed by 17:30 on Tuesday 5 April. Any poster not removed at the correct time, will be recycled.


Poster boards are 2m by 1m and orientated vertically. Posters should be AO in size  (118.9 x 84.1cm / 46.8 x 33.1 inches), in a portrait format. Posters must be prepared in advance of the conference as it will not be possible to print them on-site. Fixing material will be supplied to mount your poster.


Posters are a visual presentation of your research and as such we recommend that you use schematic diagrams, graphs and tables, where possible, rather than just text. Please use an appropriate sized font so the information is legible at a distance of about 3' or 1 metre.